Getting HELP


One of the key goals for our new platform has been to equip our Vendors with the tools they need to fully manage their own ClubPay stores. However, for all one of the strengths of our platform is its power and flexibility, the price can be - in some of the more esoteric areas - complexity. So we are here to help (and it's all included in our pricing)...

We have worked hard to make sure that the majority of key, day-to-day tasks are very straightforward and intuitive - especially access to financial and customer data. Get further under the bonnet and things can get a little tricker, at least until you get used to them; you are unlikely to break anything but you might get unexpected results. Where collection of money is concerned, this is clearly undesirable, so we would always suggest that new Vendors (or existing Vendors launching radically different new Products) talk to us about undertaking some QA.

All of that said, ClubPay is designed to be operated by our Customers, so it's really not that hard for anyone reasonably familiar with modern online technology.

Self Help

The quickest and easiest means of getting help is helping yourself; we have built an extensive library of step-by-step guides to undertaking all the tasks that you are likely to need to get your Store up and running, to keep it functioning effectively, and to get the best from the data it collects.

You don't need specialist technical knowledge to follow the guides and we have tried to keep acronyms, jargon and technical terms to a minimum. To access them, you simply need to use your Vendor Admin login to login to this part of the site, using the 'My Account' menu option at the top right of this page.

Getting Help from a Human

In order to keep our costs low, we do not routinely offer telephone support, although there are occasions where the complexity of a query may mean that's the only viable way to go.

Instead we have an Admin Team who work pretty much around the clock. As of June 2018 we have partnered with Jira to build a Support Portal; this is purely about being able to manage the flow of requests to the Admin Team and therefore deliver service to you as promptly and as efficiently as possible. 

There are three main ways to access support and guidance:

  • Submit a query or request for help via our Support Portal - for details please visit Getting Help - Vendor Support (or click the link in this bullet. NB: You must be logged in as a Vendor Admin to be able to access the page)
  • Send an email to our 'help@clubpay...' ClubPay email address
  • Send a message via the About -> Contact menu option above

You can still email your normal support contact but please be aware that they are likely to forward your query so that it can be managed through the Support Portal. We still aim to provide our usual levels of personalised Customer Service, but if you create an account on the Portal you will find a range of mechanisms to get updates and escalate if you feel things are not moving quickly enough.

The more information you can supply us, and the clearer you can be in your requirements, the more likely we are to be able to give you what you want quickly and at the first time of asking.

Assisted Builds

There is no additional charge for any of our core services, so if time or expertise is an issue, we offer an assisted build service. This might be anything from a few pointers to get you up and running, to a lock-stock-and-barrel 'please build it for us', or anything in between. We are here to act as stabilisers or development partner - your call.

One of the great advantages of ClubPay is our many years of experience; it also means that our Vendors usually do not need to reinvent the wheel. No matter what you need, someone is likely to have done something similar so we can generally clone something across to your Store to act as a template for you to customise.

Quality Assurance

Even for the most experienced of Vendors, a second pair of eyes rarely hurts. We offer a quality assurance service (again, at no additional cost) to ensure you get the outcomes you want and expect.

Whether you are new to ClubPay and feeling your way; are looking to do something new and innovative; or are just making a small change of direction, we can review what you have done with a view to ensuring that it fits with best practice and will deliver exactly what you are hoping for.


Contacting Vendors

If you have arrived here looking for a way to contact a specific Vendor, each Vendor Store has a 'Contact Us' page; you should use this to make contact with the organisation with whom you have a query.

Contacting ClubPay

If you have any queries around ClubPay's services please submit them through our main Contact page at About - Contact. Please do not use this route to submit queries about Vendors or their Products.

Registered Vendor Admins

We have created detailed Help Pages for our registered Vendor Admins. So if you have a Vendor Admin account you can use your details to log into the front end of the site (via 'My Account', above right) to access detailed instructions for managing your Finances.